Privacy Policy

Updated: July 10, 2023

The Harvard Varsity Club (“HVC”) is committed to safeguarding the privacy of visitors to our website.  This Privacy Policy applies to and any other websites controlled by HVC, including mobile sites or apps (collectively, the “Sites”).  By visiting the Sites, you accept this Privacy Policy and HVC Terms of Use, which are hereby incorporated.  If you do not agree with these policies, please do not use the Sites.

Changes and Updates:  The HVC may revise this Privacy Policy from time to time.  We will post any changes on this page and update the date at the top, so be sure to check back periodically to stay aware of any modifications. Your continued use of the Sites after changes have been posted will constitute your acceptance of this Privacy Policy and any changes.

What Information We Collect:  The HVC may ask for and collect from you personally identifiable information at various points throughout the Sites.  Depending on what services you choose to receive from HVC, you may be asked to provide your name, email address, mailing address, phone number, credit card information, and other information.  You can choose not to provide certain information, but then you may not be able to take advantage of some of our features or service offerings.

Payment card information may be collected on our Sites and processed by secure third- party providers.  Payment information is not stored on our Sites post authorization.

Cookies and Other Online Tracking Technologies:  HVC collects information about how visitors use the Sites and may use cookies or other similar technologies to help compile aggregate statistical reports and diagnose problems with our Sites. This information may include log file information such as Internet protocol (IP) addresses, browser type, browser language, pages viewed, and the date and time of a visit.

While our Sites do not respond to web browser “do not track” signals, we do not track your online activity over time across third party websites when you use our Sites. 

How We Use and Disclose Personally Identifiable Information:  All personally identifiable information provided by Harvard alumni is strictly reserved for use by individual alumni and HVC for personal and Uni HVC versity-related purposes only.  Personal information may be disclosed by HVC to authorized third parties only for the provisioning of services to users.  Any third parties who receive user information for this purpose are prohibited from using or sharing user information for any purpose other than providing services to users. 

HVC may use alumni personal information in the following ways:

  • To process and respond to inquiries and for the purposes for which you provided the information, such as to process membership applications or donations, or provide information about a project or event. In sending us an electronic message or text message, you send us certain personal information (e.g., name and e-mail address or mobile phone number). We may store the name and address of the sender in order to respond or otherwise handle the subject of the e-mail or text message.
  • To alert you to new events, features, special projects or opportunities, and services.
  • To provide feedback to HVC leadership and to conduct surveys to measure your satisfaction with our services.
  • To protect HVC’s rights or property or the safety of HVC, our members, or others.
  • To comply with any court order, legal process, or respond to any governmental or regulatory request.
  • To transfer information in the event of a merger, transfer of assets or other organizational restructuring.
  • To evaluate our Sites and identify where we should make changes or expand services.

HVC may use third-party service providers or other third-party organizations helping to support HVC’s mission that may collect, store, or process your personal information, including payment information on our behalf, in order for us to provide services to you. 

HVC processes your information on servers located in the United States. 

Your California Privacy Rights:  California’s “Shine The Light” law (CA Civil Code §1798.83) permits California residents to annually request and obtain information free of charge about what personal information is disclosed to third parties for direct marketing purposes in the preceding calendar year. HVC does not distribute your personal information to outside parties for their direct marketing, except as provided for in this Privacy Policy, without your consent. 

Third Party Websites:  Our Sites may contain links to other websites provided by third parties.  Please be aware that we do not control these third party websites or any of the content contained on those websites.  Once you have left our Sites, we cannot be responsible for the privacy practices of such other websites.  We encourage you to exercise caution and to read the privacy policy for the website you visit.  The inclusion of hyperlinks to third party websites on our Sites in no way constitutes an endorsement by us of such websites’ content, actions or policies.

Email and Text-Messaging Policy:  Harvard Varsity Club may send you email communications to inform you of news, events, and information relevant to you and the Harvard alumni community.  You may opt out of these emails by clicking the Unsubscribe link in the footer of emails sent by Harvard Varsity Club.  If you are missing the link or require assistance in opting out of emails, please contact or 617.495.3535.  If you send us email messages, you should be aware that information disclosed in email may not be secure or encrypted and thus may be available to others.  We suggest that you exercise caution when deciding to disclose any personal or confidential information in email.  We will use your email address to respond directly to your questions or comments. Similarly, by opting in to receive event notifications and other text messages on your wireless telephone, you consent to receiving text messages at the telephone number, including Short Message Service (“SMS”) messages.  By opting in, you accept and agree to be bound by this Privacy Policy and the Terms of Use, which can be viewed at < link to be added upon publication >.  If you require assistance in opting out of text messages, please contact or 617.495.3535. 

Security:  HVC are committed to maintaining your confidence and trust, and take steps to help protect the personal information you provide to us.  However, no transmission or electronic storage of information is guaranteed to be secure. We therefore urge you to always use caution when transmitting information over the Internet. 

Contact Us:  If you have any questions, concerns, or suggestions regarding this Privacy Policy, or to update any information you have provided us, please contact us at